Planning the projects

Planning the projects is the key to practice profitability. It gives project management the opportunity to intervene and take action when necessary.

Planning your projects

Project planning essentially does two things: it gives the project leader a prognosis for the final project economy and it reveals future capacity challenges. Planning the projects allows the project leader to intervene and take action in time.

Planning the projects gives the project leaders knowhow of the project process. It gives them insight into the project status, which gives them a foundation to make informed decisions based on data, rather than making decisions based on gut feeling. AutoPilot gives the project leader the tool to spot when work and fees are out of balance.

  • Knowledge of future spare capacity

    Updated information of the spare labour capacity, so you are aware of the future capacity challenges

  • Knowledge of final project economy

    A foundation for making informed decisions, rather than making decisions based on your gut feeling

  • Knowledge of work-in-progress

    You will always have updated knowledge of whether any project is over- or under-billed

Estimates to complete (ETC)

ETCs are created (and revised) to always have a clear prognosis of the project economy. By continuously doing ETCs throughout the project process, you will always be on top of the project economy, giving you the basis for taking action, when necessary.

Early Warnings

Based on the ETCs, the planning interface will give you early warnings as soon as you are experiencing capacity challanges or exceed the project fee. This gives you the opportunity to take action, as early as possible.

Organisational co-operation

AutoPilot gathers all information from all employees, including project leaders and administrators. This means that the planning interface is up-to-date with all expenditure and all plans, from all projects. So when you, as the project leader, use the planning interface, all data is current, up-to-date and reliable.

The planning interface is updated in real-time and is completely integrated with the other aspects of AutoPilot. In the example below, planning is carried out on employee level. When you enter hours on a level, the project economy will automatically show the current ETC, according to the new plan you are carrying out. If you exceed the allocated fee, an early warning will automatically occur, indicating that you are planning more work, than you have fee available. And this is what gives you the ability to take action in time.

Plan the projects on multiple levels

AutoPilot lets you plan the projects on different levels, depending on the size and extent of the project. Projects are not necessarily a linear process, so we advice that planning is an ongoing aspect of the project. Start with a broad plan, and as the process progresses, you can detail and adjust the plan to fit the particular needs. However – you are in the drivers seat, so you decide how detailed you want the planning to be.

RIBA stages

AutoPilot is fully equipped to work with the RIBA stage framework, that you are used to. This lets you distribute the fee and plan your project on RIBA stages, so you get early warnings stagewise.

Budget employees

Budget employees lets you plan hours, when you don’t know which specific employee should carry out the work. This could be when doing quotes or when planning projects far in the future. This feature lets you progress with the planning, without doing unecessary work. Once you know which employee should carry out the work, you can easily move the hours from the budget employee, to the specific one.

Precise timeframe planning

If you know precisely when hours will be spent, you can plan the hours on specific months or weeks. If you don’t know the precise month or week,  you can plan a general timeframe, and then, once known, you can move the plan to fit the timeframe.

Precise employee pricing

Planning in AutoPilot is carried out on the basis of individual employee cost prices. This makes the prognosis for the final project economy reliable and precise.

Read more about the other cornerstones